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Taming Your Schedule: Time-Blocking Techniques for Focused Academic Work

So, you’ve decided to take back some control of your time — and maybe even carve out a little space for focused work.

But how?

If your calendar already feels like a battlefield of back-to-back classes, spontaneous student emails, grading marathons, and unexpected admin “asks,” it’s not easy to just “make time.”

That’s where time blocking comes in. It’s one of the most powerful tools to help teaching-focused faculty actually get deep work done — even in a schedule that feels packed from dawn to dusk.

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How to Plan Your Work Week for Maximum Focus

If you’re a PhD, Postdoc, or professor, your calendar probably looks like a chaotic patchwork of meetings, emails, and last-minute requests. The result? Constant busyness, but little real progress on the projects that matter for your career.

The problem isn’t a lack of work ethic — it’s a lack of deliberate planning. Without a clear structure, you’ll always default to other people’s priorities.

The solution: a two-phase planning system that helps you design your week for maximum focus and defend that plan against interruptions.

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